Weekly Notes From Madison Youth Choirs
Thursday, March 23, 2017
It's Turn-In Weekend!
All singers! Please plan to arrive 15-20 minutes before your rehearsal to turn in your It's MYChoir packet.

How to Organize Your Packet BEFORE You Arrive:
1. Record every donation on your tracking form, including those made online.
2. A completed Donor Record Form is required for every donation made by check or cash. (Online donations just need to be recorded on the tracking form--donor information has already been provided).
3. Make sure your name is also included on each Donor Record Form and on your Tracking Sheet.
4. Please write a check for the total of all cash donations. (Please do NOT turn in cash.)
5. ALL checks should be made payable to Madison Youth Choirs or MYC.
6. Stack each check with its corresponding Donor Record Form (please do not staple) along with your Tracking Sheet. We want to be able to see very quickly that you have a Donor Record Form for each donation so please keep these two items together.

Arrive early--this is important!
1. Please plan to arrive 15-20 minutes before your rehearsal begins.
2. If any information is
missing on the Donor Record Form or Tracking Sheet you will be asked to step out of line to complete your forms. Please have everything ready when you arrive!
3. It's important that
singers turn in their packets in person before rehearsal begins. We love seeing parents and encourage you to accompany younger singers in case information is missing but we want singers to personally turn in their packets.
4. If you turn in a packet with $200 or more in campaign donations, please be ready to tell us your T-shirt size!
5. We will be ready to start collecting packets as early as 3:30pm on Sunday and 5:00pm on Monday. Please turn in your packets before your rehearsal begins. We will end collection on Sunday at 7pm and on Monday at 7:15pm.

What if I'm absent and I've collected donations?
If you want your donations to count toward individual and ensemble awards, they must be turned in no later than Monday, April 3.

What if I got a late start and won't have all my donations collected by this weekend?
Turn in what you have collected by Monday, April 3, and it will count toward your ensemble's total and participation goal. Donations turned in after April 3, will be gratefully accepted but won't count toward individual or ensemble totals. (Can we just say, though, that if you got a late start we applaud--with a standing ovation--your decision to participate. Thank you!)

Need more supplies? Donor Record Forms and tracking sheets will be available at the turn-in table this weekend or may be printed from the It's MYChoir page on our website (under the Members tab). Also on this page: a detailed list of local companies who match charitable gifts.

Don't forget to say thank you! to your donors. This is so important! MYC is also providing a thank you along with a receipt but a note from you is the most meaningful.

Thank you, AWESOME SINGERS and PARENTS for working together on this campaign. We plan to announce your AMAZING results after April 3!
This Weekend with MYC
Sunday, March 26, regular rehearsals at Westgate Studios
  • Ragazzi rehearses from 4:15-6:15pm; Cantabile from 6:30-8:45pm.

If you need to report an absence or late arrival, please complete the online absence form linked in the header section above. As a safety measure, if your singer is not checked in at rehearsal and we have not heard they will be absent, we will call you to verify the absence. The best way to reach us during rehearsals is via the MYC cell phone: 608-770-7464.

Keep reading for all the details you need to know!
MYC Parent Resource Council
Meeting tonight, Thursday, March 23 at 7pm, at Sequoya Branch Library in Meeting Room B. All are welcome to attend!

Three areas have been identified for increased parent engagement:
  • welcoming/mentoring new families
  • building community among families and singers
  • acting as MYC ambassadors with schools, neighborhoods, etc.
Heartland Youth Choir Visits in June
The Heartland Youth Choir from Des Moines, Iowa will perform an evening concert on Tuesday, June 13, at St. Luke's Lutheran Church in Middleton. Con Gioia will be joining them in song and we are looking forward to an amazing night of music and new friendships!

Con Gioia: Please check your calendars and let us know via the absence form if you have a conflict.

Would you like to host singers from the Heartland Youth Choir? We are in need of families to provide home stays for 58 singers (21 boys and 37 girls in 5th through 8th grade) following the concert through breakfast on Wednesday morning. Please consider opening your home to host two or more singers overnight on Tuesday, June 13.

All MYC families are invited to host!

Questions? Please contact Lisa at lkjentvet@madisonyouthchoirs.org. Thanks!
Special Invitation to Capriccio, Cantilena, Cantabile, Britten and Holst Trebles
We are looking for treble singers from these ensembles to participate in a great project with our good friends at Opera for the Young. This amazing organization presents shortened versions of classic operas (sung in English with the stories given a modern "twist").

Opera for the Young sends teaching materials and a tutorial CD to schools prior to their performances each year. We have been asked to record the choruses for the tutorial CD for next season's tour of Rusalka. We are looking for a group of singers who can commit to two rehearsals and the recording day. Here are the details:

Rehearsals at Westgate Studios (Studio 4)
Tuesday, April 25, 6:15-7:30pm
Tuesday, May 2, 6:15-7:30pm

Recording Date (Location TBD)
Saturday, May 6, 1:00PM - 2:30PM

Please RSVP by Monday, March 27, to Lisa Kjentvet with your singer's name and choir if you are interested and available for both rehearsals and the recording date. We may not have room for every singer that volunteers and will build the roster based on the needs of Opera for the Young. Once you volunteer we assume you have checked the dates and can commit to 100% participation. Lisa will confirm each participant once the list is final--thank you for your patience!
Spring Break
As a reminder, we will NOT be rehearsing Sunday, April 9th and 16th and Monday, April 10th. The boychoir WILL BE rehearsing on Monday, April 17. We recognize that our singers represent nearly every school district in Dane County (and beyond) and therefore understand that your spring break may not coincide with these dates. If you are traveling and will be absent during a regularly scheduled rehearsal in the coming weeks, thank you for letting us know in advance using the online absence form.
Madison Marathon (Run Mad Town) and Brat Fest Fundraising Opportunities
Both of these events take place Memorial Day Weekend and provide wonderful opportunities to raise money for Madison Youth Choirs (and make advanced progress toward your 2017-18 family fundraising contribution!).

Scotland 2018 Tour: Informational Meeting
Purcell, Britten, Holst and Ragazzi families: Please mark your calendars for Thursday, June 8, from 6-7pm for our Scotland 2018 Tour meeting to be held at Covenant Presbyterian Church in the sanctuary.