Greetings Purcell, Britten, Holst and Ragazzi Families!
Twelve months from now (wow!) we will be nearing the BEGINNING of our Scotland adventure! Since this email is reaching every eligible boychoir member we want to take this opportunity to say two things before you continue reading through the important and time-sensitive details below.
First, we want to encourage everyone to consider this tour. If you were part of the 2014 Scotland tour and are wondering if 2018 will be a repeat of 2014, we want to assure you that the 2018 tour will be a different experience--from the performance venues to the people you will meet, not to mention the repertoire and the fact that you are now four years older! The familiar places like Hillhead, Seaton Park and Dunnottar will be fun to explore with older eyes and your memories from 2014.
Second, we know this trip is not the right experience at this time for everyone and we encourage you to consider carefully your son's readiness for this type of commitment. For those of you on the fence, wondering if this trip is right for your son, please feel free to talk to us. We can describe what the days are like and what's expected from each participant.
Now! On to the important, time-sensitive details:
Tour Cost and Travel Dates
We have finalized the cost of the 2018 Scotland Tour as well as our travel dates. You may recall from our meeting in June that we presented a range of $3,100-3,450. We are happy to report that the total price of the tour will be $3,200 per participant. This includes everything: air and land travel, meals, lodging, festival fees, rehearsals, music, tour wardrobe, sight-seeing admission fees, etc. The only thing it does not include is pocket money for a souvenir!
Our travel dates have also been finalized: We will depart on Thursday, July 26, and return on Sunday, August 5, 2018.
Commitment Forms and Tour Deposits Due
With this information finalized, the time has come to ask for commitments and tour deposits. Please click on the Tour Commitment Form linked below, print, read, sign and return to the MYC office along with your $200 tour deposit by Friday, September 1, 2017. This is a firm deadline. If, by September 1, we have not received commitments from enough singers to conduct the tour, this amount will be refunded. Based on the initial level of enthusiasm, we do not anticipate needing to cancel!
We will be VERY LIMITED in our ability to add passengers after September 1 and individuals wishing to join the tour after this date will most likely incur additional fees.
If there are extenuating circumstances and your family is absolutely unable to pay the required $200 deposit by September 1, please contact the MYC office to make other arrangements.
Financial Assistance Applications
The Scotland 2018 Financial Assistance Application is now part of the MYC tuition assistance application linked below. You will have the option of listing your singer and choosing "Scotland 2018 Tour" in the choir drop-down menu (keep scrolling to the bottom).
The deadline to apply for tour assistance is September 1, 2017. Applications are reviewed confidentially and families will be notified on or around November 1.
Chaperone Application Deadline is Approaching!
If you are interested in joining us as a chaperone on this trip, your application must be received by August 1! It does not matter to us if you are a mom or a dad--if you have interest, please apply!
Applications will be reviewed and decisions will be made and communicated by the end of August. Tour deposits from chaperones will also be due by September 1.
What happens next?
Once your deposit and commitment form have been received by MYC you will be added to the tour roster and receive a confirmation email from us. Yay!
We anticipate the schedule of additional payments will be very close to what we announced at the June meeting:
$3,000 (after $200 deposit) broken into four payments of $750 due monthly beginning March 1, 2018 with the final payment due by June 1, 2018. (Please note: Final cost and payment dates may change slightly due to final air contract.)
In the coming months there will be many things communicated to you and we will do our very best to be clear and concise. We are counting on you to be careful readers and to pay special attention to all deadlines we publish as these will largely be dictated by our travel vendors and we are subject to their terms. HINT: when you see "Scotland 2018" in your inbox, please open and read!
If you were not able to attend the June meeting please visit the tour website and read through the FAQ section.
Once the tour roster has been set (after September 1) only those committed to the tour will receive tour-related emails. Thank you for your patience with our emails if you have decided not to travel with us. They will eventually end!
Questions? Please ask!